Job Description

Title: Talent Management Coordinator, People Operations

Reports to: Director, People Operations

Job Summary: The Talent Management Coordinator is responsible for supporting both the recruiting function and the daily operations of the People Operations department. This role will support the recruitment process, source and attract talent, and provide administrative and operational support to ensure an efficient and seamless experience for candidates and employees. The ideal candidate will have strong communication skills, a proactive mindset, and a keen interest in Human Resources best practices and trends. This role offers an opportunity to contribute to both the talent acquisition strategy and the operational efficiency of the People Operations department.

Job Duties:

• Recruiting & Talent Acquisition: Proactively source candidates through multiple channels to build a robust talent pipeline. Manage job postings across various platforms, including LinkedIn Recruiter, and JazzHR. Develop and maintain recruiting metrics, such as time-to-fill and source-of-hire data.
• Hiring & Onboarding Support: Ensure job descriptions align with career levels and organizational consistency. Conduct initial resume reviews, phone screenings, and assist hiring managers with interviews. Assist with the pre-employment process, including sending offer letters and coordinating background checks. Work with Young Leaders Program each semester to facilitate intern onboarding and orientation.
• HRIS Support: Manage and update employee records in HRIS, ensuring accurate entry of benefits and new hire information. Review and track Paid Time Off (PTO) requests and generate quarterly reports for management. Provide training and support to staff on HRIS and other HR-related platforms.
• Administrative & Cross-Functional Support: Organize team meetings, coordinate employee care packages, process invoices and expense reports, maintain office supplies and handle employment verifications. Provide support for larger team events, including the annual Heritage Honors Awards and HR Network roundtables.
• Professional Development: Regularly seek continuing education, especially on best practices, trends, and new inspiration, by reading publications, attending seminars, and consulting with other industry professionals.

Qualifications:

• Education: BA/BS preferred
• Experience: 2+ years of related experience
• Communication: Clear and effective written and verbal communication and strong interpersonal skills
• Technology: Proficient in Microsoft Suite, HRIS, DocuSign, Adobe, Applicant Tracking System

Other Requirements:

• Understand and support the Heritage mission and vision for America, and the departments goals and objectives.
• Ability to maintain confidential information.
• Excellent customer service skills.
• Ability to self-organize, multi-task, maintain strong attention to detail.
• Dependable and resourceful.
• Exercises sound judgment.

Benefits and Salary:

The Heritage Foundation offers a highly competitive benefits package that includes, but is not limited to, best-in-class health care, vision, and dental insurance, employer-sponsored retirement funding, “take what you need” PTO and sick leave, 14 weeks of paid leave for new moms and 6 weeks of paid leave for new dads, among other programs.

The salary range for this role is $55,000 - $60,000 annually. This range is a good-faith estimate, and the final salary offered to a selected candidate depends on a variety of factors including, but not limited to, the candidate’s experience, education, and other qualifications; internal and external market pay for comparable jobs; and level of hire based on aforementioned qualifications.

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