Job Description
Position Type: Secretarial/Clerical/School Secretary I
Date Posted: 11/27/2024
Location: Heritage Elementary 205 Day position
Grade 15
QUALIFICATIONS: High school diploma or G.E.D. Certificate. Two years of varied clerical or secretarial experience.
REPORTS TO: Principal
JOB GOAL: Perform a wide variety of secretarial and clerical duties to assist the Principal with routine administrative tasks and coordinate school office activities; perform public relations and communication services for the Principal, between administrators, district and site personnel, parents, students and the general public.
PERFORMANCE RESPONSIBILITIES: Organize budget and financial material to maintain accurate fiscal records; record expenditures and transfer funds as appropriate; assist in the preparation of annual budgets and other annual reports.
Train and provide work direction to clerical personnel, students and others as assigned.
Collect and account for money collected in conjunction with student body funds, list lost or damaged books and other school activities, account for and maintain the cash fund as assigned; prepare student body financial report.
Provide information over the phone or in personal contacts with parents, students or school personnel as appropriate; receive and route calls to appropriate personnel as necessary; coordinate and maintain the school calendar of events.
Train and provide work direction to clerical personnel, students and others as assigned.
Type from rough drafts or verbal instructions a variety of materials such as master schedules, letters, memorandums, requisitions, lists, bulletins, reports, independently compose letters, memorandums, certificates, statistical data and bulletins as directed.
Process the certified and classified payroll including the completion and submission of time sheets to the supervisor and District Office; maintain accurate records with respect to personnel; assist substitute teachers and classified personnel; secure period substitutes and prepare substitute time sheets.
Initiate office and general school supply purchase orders; receive, store and distribute supplies and office materials; maintain materials and equipment inventory; maintain department purchase orders.
Perform a wide variety of problem-solving tasks in support of certified, classified and management personnel.
Operate a variety of office machines such as copiers, calculator and computer equipment.
Utilize a mimeograph machine for forms, certificates, passes, slips and a variety of other items.
Maintain Faculty/Staff Handbook.
Perform First Aid according to established guidelines and procedures. Obtain required training in order to administer medication to students.
Maintain confidentiality about school business, students' records and personnel.
Maintain a good working relationship with the entire staff.
Perform other reasonable duties as assigned.
ABILITY TO: Assist teachers in preparing instructional materials as requested.
Perform a wide variety of clerical and secretarial duties to coordinate school office activities and
assist the Principal in a variety of administrative tasks.
Perform public relations and communications services for the Principal.
Add, subtract, multiply and divide quickly and accurately.
Understand and follow oral and written directions.
Compose correspondence independently.
Complete work with many interruptions.
Type at an acceptable rate of speed.
Work independently with little direction.
Establish and maintain cooperative and effective working relationships with others.
Learn, interpret, apply and explain rules, regulations, policies and procedures.
Operate a variety of office machines including computer terminal, calculator and copiers.
Understand and work within scope of authority.
Maintain good public relations with students, parents, teachers and the public.
Meet schedules and time lines.
Plan and organize work.
Train and provide work direction to others.
Compile and maintain accurate records and prepare reports.
Work confidentially with discretion. Shelby County Public Schools
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