Job Description

Job Description

Job Description

I'm hiring a motivated real estate administrative assistant. Responsibilities include administrative duties such as keeping track of all transaction documents in the client database for our real estate transactions, monitoring and notifying clients of important deadlines, complying with legal procedures, and planning appointments and final walkthroughs. You’ll also support the team by marketing the company on social media and planning company events. The ideal candidate should be a great communicator who is driven and highly detail-oriented. If this position interests you, please submit your application as soon as possible.

$40,000 - $50,000 based on experience

• Respond to customer needs with urgency and attentiveness
• Track important dates and time limits for transactions and notify relevant stakeholders as needed
• Ensure each transaction complies with legalities and any tax withholdings are complete
• Plan travel arrangements, open houses, final walkthroughs, and other necessary engagements
• Supervise production of all online marketing materials as well as brochures and flyers for events to professionally represent the real estate team

• Support lead agent(s), clients, and other parties with escrow-related paperwork, such as appraisals, titles, and mortgage loans
• Input client information into the client database system, track transaction activities, and submit each necessary document to the office broker for file compliance
• Oversee all administrative tasks regarding home buyer and seller transactions from executed purchase agreement to close
• Communicate directly over the phone, email, & text with clients to provide a once-in-a-lifetime real estate service experience
• Communicate with a lead agent(s) on a daily basis to make sure we are on the same page with each client’s situation & transaction
• Communicate with title companies, mortgage lenders, and agents to ensure a smooth closing process for our clients
• Schedule and coordinate closings
• Schedule appointments with agents & clients via phone, text, email, & Google Calendar
• Input and active new listings into multiple listing service
• Drop off & pick up signs, lock boxes, village/city paperwork, etc.

• High school diploma or equivalent required
• Real estate license preferred
• Weekend and evening availability
• Great written and verbal skills
• Prior experience in the real estate industry or as an office manager

• Must be willing to travel to NWI 2-3 days/week
• A valid real estate license is preferred
• Driven by a desire to provide excellent customer service and a great customer experience
• Experience in the real estate industry, transaction management or coordination, titles, and/or mortgages preferred
• Must have excellent organizational skills and communication skills
• A kind person with an optimistic mindset is non-negotiable
• Must be someone who is great with and enjoys solving problems and takes initiative on their own
• A strong ability to communicate over the phone and via email
• Ability to navigate and use software & online systems/tools
• Someone who is looking both to be valuable and to be valued in their daily workplace
• Administrative experience is a bonus
• Someone looking to create a long-term career at a family-oriented company
• Reliable transportation
• Reliable laptop and smartphone

Tyler Burlison is the team leader of The Competitive Edge Team. He grew up in the southwest Chicago suburbs and started in real estate at the age of 21. He is dedicated to his purpose of building his real estate company to be the top real estate service provider in the Chicago suburbs. He lives in Crown Point, IN with his wife, and when he is not pursuing his passion for real estate, he enjoys golfing with friends/clients, days at the lake, and making it a point to travel and visit family on a consistent basis. If you are looking to team up with a leader who is taking his company to the next level, and sharing in the growth of the company, The Competitive Edge Team may be the right fit for you.

Job Tags

Similar Jobs