Job Description
Executive Assistant will be responsible for the coordination of activities (operations and planning) and ensuring timely flow of information to and from the executive's office. The person in this role handles details of a highly confidential and critical nature, and must function efficiently and effectively in a fast-paced professional environment. This person will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources, and organize and maintain administrative processes is essential to this position.
The ideal candidate will be dynamic, high-energy, organized, and able to support cross-functional coordination in a fast-paced environment and possess excellent judgment.
Responsibilities Managing and maintaining a complex senior executive's calendar with constant changing priorities, while maintaining sensitivity, including scheduling last-minute meetings and appointments.
Manage external contacts for the executive, proactively understanding who they are, which are priority contacts and keeping track of periodic communication needed for priority contacts. Ability to anticipate needs and proactively bring together appropriate people and resources to support the executive in addressing issues.
Develop and maintain a system that alerts to upcoming deadlines on incoming requests or events.
Preparing agendas in advance and coordinating meetings. Process/ compose correspondence/reports for the executive and or his team. Manage travel arrangements and proactively coordinate the pre-planning of trips with various internal functions, including arranging appropriate travel, visas, agendas and necessary contacts, country information, and other necessary preparations. Understand organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed. Handle confidential information in a professional and discreet manner. Ensure that various administrative tasks are done in an effective and efficient manner, including copying, reviewing outside mail, drafting correspondence, screening phone calls when requested, and maintaining executive files as needed. Act as the Executive'a representative and ambassador to external constituents as directed. Process and maintain expenses for the Executive.
MUST HAVE SKILLS 5 or more years of administrative experience supporting senior Level executives. Ability to handle confidential information appropriately. Experience in the following software programs: (G-Suite, Word/Excel/PowerPoint) Excellent written and verbal communication skills. Ability to stay focused, efficient, and effective in managing multiple priorities.
Strong interpersonal skills and good
judgment. Ability to work independently to achieve
accomplishments. Ability to communicate effectively with all levels of employees and outside contacts. Ability to effectively collaborate with internal team, cross-functional team, and external parties in a dynamic, challenging environment - Willingness to work a flexible schedule.
What you need to know about us
We are Connectors. We thrive on ‘quality over quantity’ and put in the work building strong relationships. We create connections, discover qualities, uncover skills, and place people with accuracy. We are your true partner! We are Collaborators. You’ll be working with a wholly-owned subsidiary of Kelly and part of the Kelly Telecom division. It allows us to be as nimble and fiercely competitive as a startup while having the backing of a multibillion dollar publicly traded company which has been in business for 75 years. With direct access to hiring managers, services don’t stop at standard recruiting processes. We use our expertise to improve your application skills and provide ongoing career support. We give 24/7 Support. We are in this together. We provide around the clock availability, competitive employee benefits, and continuously check-in to make sure things are going smoothly. Check out our Glassdoor page!What you need to know about us\r\n\r\nWe are Connectors. We thrive on ‘quality over quantity’ and put in the work building strong relationships. We create connections, discover qualities, uncover skills, and place people with accuracy. We are your true partner!\r\n\r\nWe are Collaborators. You’ll be working with a wholly-owned subsidiary of Kelly and part of the Kelly Telecom division. It allows us to be as nimble and fiercely competitive as a startup while having the backing of a multibillion dollar publicly traded company which has been in business for 75 years. With direct access to hiring managers, services don’t stop at standard recruiting processes. We use our expertise to improve your application skills and provide ongoing career support.\r\n\r\nWe give 24/7 Support. We are in this together. We provide around the clock availability, competitive employee benefits, and continuously check-in to make sure things are going smoothly. Check out our Glassdoor page!
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