Job Description
At Oxford, we own brands that evoke happiness ... from the relaxed island lifestyle of Tommy Bahama, to the sunny optimism of Lilly Pulitzer and bohemian spirit of Johnny Was ... because being happy never goes out of style. We offer competitive benefits packages which may include generous vacation policy, health and wellness coverage, 401k with company match, discounted stock purchasing, options for education reimbursement, and amazing product discounts! We value work-life balance and offer a flexible corporate office environment.
About the Role: Provide confidential administrative support for Legal Department by overseeing and maintaining online and physical contract databases, invoice processing, preparing reports, and scheduling and arranging for meetings.
- Serve as primary point of contact with accounts receivable departments at external law firms and vendors and manage coding, internal approval and processing of third-party invoices.
- Generate and deliver reports on open and paid invoices.
- Prepare travel & expense reports for legal team members.
- Review key contract terms and maintain internal trackers.
- Maintain online and physical contract databases and manage other filing needs.
- Prepare and submit business license and permit applications and renewals.
- Work with other members of the legal team on maintaining intellectual property databases.
- Assist with preparing and submitting intellectual property registrations.
- Open, route and prioritize mail.
- Work with legal team members, as needed, on managing calendars, scheduling meetings and/or travel requirements.
- Perform general administrative tasks and ongoing projects and initiatives as needed, supporting both in-office and remote team members.
Experience and Skills - Generally, 3+ years of relevant work experience.
- Knowledge of and proficiency with MS Office products, including Word, Excel, PowerPoint and Outlook
- Has developed specialized skills or is multi-skilled through job-related training and on-the-job experience
- Responsibilities are accomplished within established procedures/standards
- Works autonomously within established procedures, processes, and practices
- Completes work with a limited degree of supervision
Qualifications - Exceptional interpersonal skills and professionalism to communicate with all levels of management and staff.
- Strong oral and written communication skills.
- Excellent organizational and follow-up skills with attention to detail.
- Ability to meet deadlines and handle multiple priorities.
- Ability to work independently and as part of a team.
- Experience and proven track record of handling sensitive and confidential information discretely.
What happens next? If you are interested in this opportunity please apply! You will receive an email confirming we received your application. We will review your application as soon as possible. You can update your resume or information at any time by accessing your candidate profile.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, gender, gender identity, gender expression, religious creed, sexual orientation, pregnancy, national origin, ancestry, age, military and veteran status, marital status, physical or mental disability, protected medical condition, genetic information, reproductive health decision-making, lawful off-duty use of marijuana, or any other characteristic protected by law.
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Job Tags
Contract work, Work experience placement, Remote job, Flexible hours,