Job Description
Bookkeeper / Accounting Manager - Hybrid
Start date: Asap
Salary: $65,000 Per Annum
One River School of Art + Design is looking for a self-starting bookkeeper/accounting manager to work 2 days per week in person and 3 days per week remotely. This is a Hybrid role. In person on Tuesdays and one other weekday in Englewood, NJ.
Qualifications:
5+ years small business accounting experience preferably dealing with multiple small corporate entities concurrently.
Quickbooks Online expert with experience running multistate payroll in ADP Workforce Now.
Ability to handle other administrative tasks such as facilities management and expense and budget management.
Collaborative personality able to build relationships with the leadership team and our school staff.
An interest in visual arts would be a huge plus.
Job Duties:
Payroll
Enter New Hire pay and tax information into ADP
Input hourly wage information into ADP 2 X per month for select locations
Calculate pay and issue payments to employees via ADP
Work collaboratively with the ops team to troubleshoot issues and streamline payroll processes
Journalize payroll in QuickBooks
Day to Day accounting for 14 legal entities:
A/P function (receive invoices, record in QB, pay via check, CC or online bill pay)
Review and record transactions automatically downloaded from the bank in QB
Work with GM’s to properly categorize expenses incurred at the schools
Monthly bank reconciliations
Maintain a coherent system of accounts, with a supporting filing system
Monitor cash levels and run reports for management on revenue and expenses
Facilities Management for School Units:
Gather and organize facility requests from our ticketing system from local employees and manager
Project manage the facility maintenance needs for local units including HVAC, Pest Control, Cleaning and Waste management
Find and schedule local vendors to receive quotes and resolve issues
Other administrative duties:
Maintain files in Dropbox
Handle inquiries from federal, state & local taxing authorities
Remit sales and use tax
Collect information as needed for the annual audit and communicate information
Manage office supplies, travel arrangements, catering needs, and other office needs for the corporate team
Prepare weekly, monthly and quarterly operational reports
Benefits:
Paid vacation days (10 days per annum rising to 15 days after 5 years)
Hybrid work schedule - 2 days in person in Englewood, NJ and 3 days remote
Company contributes 60% of Health Coverage (you pick from a menu of options)
Take classes free at One River School
401K after one year of employment
One River is an Equal Opportunity Employer institution and does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, sexual orientation, gender identity, veteran status, height, weight, pregnancy or marital status in employment or the provision of services and is an equal access/equal opportunity employer.
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