Job Description
POSITION PURPOSE
The position of Accounts Payable Specialist is critical to resolving invoices that have failed a 3-way match process. This position will monitor the payment of vendors, subcontractors, shareholders, and employee reimbursements. The Accounts Payable Specialist establishes relationships with all stakeholders to ensure proper approval, payment, and application of procedures maintaining the integrity of job cost and general ledger for all Companies.
DUTIES, TASKS, AND RESPONSIBILITIES
Payables
Identify invoices that have failed a 3-way match process.
Collaborate with internal and external stakeholders to gather information and ensure timely invoicing.
Assist with processing invoices related to Purchase Orders.
Manage invoice workflow through the electronic imaging system.
Audit vendor statements and connect with stakeholders to resolve discrepancies.
Reconcile non-invoiced receiving monthly.
Cross train on non-Purchase Order invoices.
Maintain Subcontractor COI files.
Ensure the timely and accurate completion of the Subcontractor Qualification process.
Manage Credit Card payment processes and reconciliation.
Accurately perform Month End closing procedures, including accruals.
Communicate the resolution progress to supervisor.
Support
Cross-train with other team members as needed
Assist with special projects as necessary
ORGANIZATIONAL BEHAVIORAL COMPETENCIES
Build something that matters
Do what’s right; be honest and fair
Build strong relationships
Share in the company successes
POSITION COMPETENCIES
Accurate – Performs all duties with careful precision and expertise to ensure complete accuracy
Collaborative – Works with others to create the best possible outcomes and strengthen relationships
Problem Solver/Critical Thinker – Provides thoughtful solutions to complex problems
Consistent – Works within established guidelines, structures, and procedures
Independent – Develops a self-directed approach to continual learning and quality of effort
Flexible – Efficiently adapts to changing requirements and directions of fast-paced work
CRITICAL SKILLS & KNOWLEDGE
Clear, effective communications skills – both written and verbal
Intermediate mathematical abilities; mastery of Excel formulas
Aptitude for prioritizing and coordinating a variety of tasks
Independent and proactive problem-solving and critical thinking
Disposition for accuracy, attention to detail, and organization
Ability to accurately and efficiently enter data
Proficient in using basic office equipment
Mastery of entire Microsoft Suite plus Internet and email
Knowledge of Microsoft Great Dynamics (GP) and Key2Act Signature a plus
Ability to investigate, gather information, and be self-sufficient
3-5 years of payables or equivalent experience is required
Bilingual mastery a plus, but not required
WORKING CONDITIONS
Well-lighted, heated and/or air-conditioned indoor office setting
Moderately noisy environment with light traffic, office equipment, and guest entrance
No travel required
This job description in no way states or implies that these are the only activities to be performed by the associate occupying this position. Associates will be required to follow any other job-related instructions and to perform any other job-related responsibilities requested by their supervisor.
EducationRequiredHigh School or better
PreferredBachelors or better in Accounting Systems or related field
Licenses & CertificationsRequiredValid Driver's License
Job Tags
Full time, For subcontractor, Flexible hours,